What to Look for in an Outsourced Check Printing and Mailing Company
If manually writing checks is becoming too much of a hassle for your business, maybe it’s time to consider outsourced check printing and mailing. These services can help you save time, reduce overhead costs, and increase the security of your payments. But to get started with outsourced check printing and mailing, you’ll need to find the right service provider. In this guide, we will detail the key things you should look for in an outsourced check printing and mailing partner, and answer some of your most frequently asked questions about partnering with a firm like ours.
SmartPayables provides a wide range of companies with reliable, high-security check printing and mailing services that make sending payments simple and straightforward. Whether you need to set up recurring check payments or send a bulk dispatch to thousands of individuals at once, SmartPayables can make the process of sending payments simple for your business executives and accounting team. When you work with us, you can get check payments out of your head and into our hands.
Not sure what to look for when searching for an outsourced check printing and mailing company? We’ve made a list of the factors that set our services apart from the competition and create the best payment printing and mailing experience for small and large businesses alike.
Custom Check Templates
Customizable check templates ensure your business’s professionalism is featured as a part of every payment you send. Uploading logos and other custom imagery lets you choose the watermark, check stock colors, and other visual elements before you send your first payment. Personal notes, marketing text or imagery, and envelope branding are other features to consider adding to your checks to put your brand on display.
Easy Setup for Repeating Payments
If sending repeat payments each month is too much of a hassle, you should consider outsourcing your check printing for the time savings alone. You can easily set up recurring payments with an outsourced printing partner by sharing the payee’s information via a custom API key or secure CSV file.
Check printing services for recurring payments can be particularly handy for businesses that send money to third-party vendors and service providers outside their organization. Keep in mind that, for security reasons, your outsourced check printing company should never save payee information unless you plan to send that payee money in the future.
Dependable Bulk Dispatch Services
Outsourcing your check printing and document mailing allows you to send bulk dispatch payments without the headache of writing out every check by hand. If your current accounts payable professionals are spending too much time on these types of payments, it’s time to consider finding a new solution. If you outsource, bulk dispatch payments become as easy to execute as uploading payee information through your business’s check printing software or API-enabled accounts.
Custom check printing API keys link your company’s current enterprise software or CRMs with your outsourced service provider’s systems. The connection between your systems and the servicing company’s internal network is highly secure, allowing you to share payee information without worrying about data security. API integrations are tailored to your business’s software products, which means they make time to set up. Your check printing and document mailing partner should have a team of developers on staff to assist your company throughout the entire setup process.
If you’re not sure that API integration is the right move for your business, many outsourced check printing companies (SmartPayables included) can accept requests through CSV files. The CSV file should contain a list of the payees with the necessary addresses and personal information. While CSV files are generally safe for sharing personal information, they don’t offer the same security options as custom API integrations.
See what our check printing API can do for your business.
Flexible Mailing Options
The best check printing companies offer a range of mailing options that ensure your check payments reach the payee as quickly as possible. Same-day printing and mailing requests – with the assistance of services such as FedEx and UPS – deliver checks to the intended recipient within 48 hours. The less time your checks spend in the mail, the more secure they’ll be. In the event that something happens between mailing and receipt, your outsourced printing and mailing service provider will help you track down what happened and void the payment.
When you’re sending sensitive information via mail, you don’t want to take any chances. Outsourced check printing and mailing service providers help you avoid the hassles that come with discrepancies in payee data with an included address cleansing service. Corrections can be applied automatically so you can worry less about the security of your payments. If your input is needed for a particular payment, you’ll receive a notification through your check printing software; or if you’re using an API, within your current enterprise systems.
High-Security Printing Practices
The security of your check payments depends upon the quality of the stock and the security features that it includes. Fourdrinier watermarks, thermochromic ink, and microprinting are all must-have features. Chemical sensitivity and chemical wash detection boxes help ensure that your checks cannot be washed or altered.
Sequenced inventory control numbers help you track a check in the event that it doesn’t reach the payee on time. Laid lines and visible fibers help improve the check stock’s security. If your outsourced check printing and mailing partner isn’t using all of the above features, you may want to consider finding a new service provider for your business’s payments.
Reliable Customer Support
Reliable, easy-to-access client support services are a must-have feature when working with an outsourcing organization. Transparency and open communication ensure you get what you need from your check printing and mailing partner without having to ask for anything more than once.
Automation That Saves Both Time and Money
The key benefit of working with a check printing and mailing company like SmartPayables is the ability to save both time and money. Your accounts payable department doesn’t need to waste any more time manually writing checks. You don’t need to worry about the security of your payments and whether they’ll reach the payee on time. As a business owner or executive, you’ll have more time to focus on what matters for the future of your business instead of getting caught up in the logistical details of your payments.
Conclusion- What to Look for in an Outsourced Check Printing and Mailing Company
Outsourced check printing and mailing services can help your business increase the efficiency of all its check payments and ensure you and your employees never worry about sending checks manually again. If you’re looking for the most reliable, high-security solutions for your check payments, contact SmartPayables today.
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